Failed Payment Management

Apr 28, 2026

Overview

Our client operates a chain of low cost – high volume health clubs in the Northeast. It was common for their clubs to have 500-700 failed payments each month. Most of these were not easily fixed by multiple reprocessing attempts. Monthly, these unresolved failed payments were causing them to lose tens of thousands of dollars in membership revenue and resulted in thousands of member terminations.

The Challenge

Putting an internal process in place to contact each member with multiple phone calls and emails was proving to be extremely labor-intensive and difficult to manage for our client. Even with an internal process in place, they weren’t seeing consistent results. Mainly because of execution issues and other staff activities taking priority over the failed payment follow-up task. They needed a better solution that was less labor-intensive and provided them with the consistent results they were looking for.

The Solution

Our client was aware of our reputation in the Health and Fitness Industry for helping club owners with accounts receivables issues. They looked into our Failed Payment Management Services and decided to bring us on board to help solve their monthly decline problem.

We tried internally to manage our failed payments but found it to be costly and we could never get consistent results from clubs. We made a decision to outsource our failed payment recovery to First Credit Services.

We chose FCS because they provide an extensive 60-day follow-up process and they engage under the name of our brand. We were able to control the messaging that the FCS staff used, so our members felt like they were hearing from us directly” CFO- Chain of Low Cost – High Volume Health Clubs

First Credit Services Failed Payment Management is a complete solution that provides consistent phone and email engagements over a 60 day period. Our friendly staff act as an extension of the club’s front desk and use local numbers when contacting members. Our goal when engaging members with failed payments is to retain them, if that’s not possible, collect any outstanding balance.

The Results

Each of our clubs saw immediate results from First Credit Services. They were able to update more than twice as many as our internal process and they were doing it at a lower cost. We should have utilized their services a long time ago.

First Credit Services Failed Payment Management helped this chain retain and recover up to 70% of their monthly failed payments. This equated to an average of $6,000 (400 members) a month in failed payment revenue per club. Our failed payment service helped this chain substantially grow its annual revenue and increased its overall retention rate.
If you are a club owner struggling with failed payment management our solution will save you time and money all while providing you with the highest recovery rates in the industry.
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Trusted by people like you

“Each month our clubs were handling thousands of inquiries from Members about canceling their membership. Many of these interactions were in person and would frequently get hostile, especially when a staff member tried to collect a remaining balance. Unfortunately, these interactions usually happened at the front desk for all to see”

COO, Large Fitness Chain

"Since implementing the cancelation program we’ve seen a drop in the number of membered returned for collections (RFC)."

COO, Large Fitness Chain

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